Appointments

Key Dates

  • TIAC Member – Appointment Requests Open

    March 15 2021
  • Buyer and Non-Member – Appointment Requests Open

    March 29 2021
  • Appointment Requests Deadline

    April 19 2021
  • Appointments Posted

    April 26 2021

    Appointment Times

    Appointments will begin at 12:00 UTC/8:00 Eastern on Tuesday, May 18 and continue 24 hours a day until 23:59 UTC/19:59 Eastern on Thursday, May 20. Appointments and all official events will appear on your schedule in your local time zone based on your computer settings.

    Virtual appointments are video conference appointments so dress for success, you will be onscreen!

    Important to Know

    • Each virtual appointment is up to 20 minutes in length;
    • Virtual appointments are video conference appointments so dress for success, you will be onscreen!
    • Virtual appointments allow for screen sharing and presentations, and include a notetaking function;
    • Appointments will begin at 12:00 UTC/8:00 Eastern on Tuesday, May 18 and continue 24 hours a day until 23:59 UTC/19:59 Eastern on Thursday, May 20.
    • Buyers can book appointments in pre-selected time blocks based on their local time zones. Please refer to buyer appointment schedules here for details regarding buyer appointment times.
    • Sellers have the opportunity to book appointments at any time, 24 hours a day.
    • Buyers and Sellers will have the opportunity to customize their appointment schedule by blocking or unblocking times (appointment timeslots) according to their personal preferences.
    • Sellers can share appointment schedules with non-appointment taking seller delegates. Each delegate must be registered separately.
    • Each appointment taking Seller or Buyer delegate will have opportunity of up to 50 pre-scheduled appointments based on appointment matching preferences.
    • Following appointment matching and posting of schedules, delegates can submit an unlimited number of appointment requests to fill the remaining openings for a total of up to 180 possible appointment timeslots.

    Appointment Matching

    Buyers and Sellers submit requests indicating who they would like to meet with and assigning a priority to each request. Appointment requests received via the on-line system by the deadline for submission (April 19, 2021) are processed by computer-generated match-making according to the following priorities:

    1. Buyers and TIAC Members who mutually seek appointments and create a “perfect match”
    2. Buyers and other Sellers who mutually seek appointments and create a “perfect match”
    3. Non-mutual appointments requested by Buyers
    4. Non-mutual appointments requested by Sellers

    Manual Appointment Requests

    On April 26, 2021, the match-making process is completed, and manual appointments will open for Delegates to fill any remaining open timeslots.

    Delegates can add, modify or cancel appointments through their MyRVC portal or the Rendez-vous Canada+ mobile app. To maximize the time for all Buyers and Sellers, delegates who are unable to keep a scheduled appointment for any reason, are requested to cancel as far in advance as possible to allow time to rebook appointments.

    Download these guides to help manage your appointments

    Appointment Request Guide

    Learn how to submit appointment requests for Rendezvous Canada+ 2021. Appointment requests are open from March 15 through April 19, 2021

    View guide

    Guide to Managing your Appointments

    Learn how to manage your appointment schedule for Rendez-vous Canada+ 2021. Schedules will be posted as of April 26, 2021 – coming soon.

    Virtual Appointment How-to

    Learn how to navigate the Virtual Event, how to video conference during your virtual appointments, and learn how to troubleshoot common set-up issues – coming soon

    Appointment FAQs

    Q: How will the scheduling work with buyers and sellers located in different time zones?

    Appointments will begin at 12:00 UTC/8:00 Eastern on Tuesday, May 18 and continue 24 hours a day until 23:59 UTC/19:59 Eastern on Thursday, May 20. Appointments and all official events will appear on your schedule in your local time zone based on your computer settings.

    All timeslots are numbered and requests for appointments will reference the appointment number. (i.e. Jane Smith requests a meeting during timeslot 14.) Please refer to appointment times here for details regarding buyer appointment times.

     

    Q: What is the maximum number of appointments I can have?

    There are a total of 180 available appointment slots. Each appointment-taking delegate (Buyer or Seller) can have up to 50 pre-scheduled appointments during the appointment matching phase. Appointment matching schedules will be posted on April 26 and buyers and sellers will then have the opportunity to request additional appointments to fill any available timeslot.

     

    Q: I am not available to take appointments throughout the full 3 days of RVC+. Can I block timeslots on my schedule?

    Yes, you can customize your personal schedule and block or open any timeslot. Please see the “Edit Timeslots” section of the Appointment Request Guide for more info