Appointments

Key Dates

  • TIAC Member – Appointment Requests Open

    March 15 2021
  • Buyer and Non-Member – Appointment Requests Open

    March 29 2021
  • Appointment Requests Deadline

    April 19 2021
  • Appointments Posted

    April 26 2021

    Important to know

    • Each virtual appointment is up to 20 minutes in length;
    • Virtual appointments are video conference appointments so dress for success, you will be onscreen!
    • Virtual appointments allow desktop sharing and presentations and include note taking functions;
    • Buyers will be booking appointments based on their local timezones. Please refer to buyer appointment schedules here for details regarding buyer appointment times. Make sure to take this into consideration when blocking your unavailable timeslots;
    • Sellers can share appointment schedules with non-appointment taking seller delegates. You must register each delegate separately;
    • Sellers can purchase additional appointment schedules. You must register at least one (1) delegate per schedule;
    • TIAC Members can submit appointment requests beginning March 15, 2021;
    • Non-member Sellers can submit appointment requests online between March 29 and April 16;
    • Non-members can submit 100 requests, TIAC Members can submit 150 requests. It is strongly recommended that you submit the maximum number of requests to obtain a full appointment schedule.

    Time flies fast at Rendez-vous Canada

    Follow these tips from Rendez-vous Canada veterans to make the most of your time:

    Before March 15 (TIAC Members)/March 29 (Non-members)

    • Log into your MyRVC account and assign appointment schedule(s) to your delegates. Delegates can share appointment schedules;
    • Configure country opt-outs to specify which Buyer countries you would like to meet with and would not like to meet with;
    • Review the online directory and start preparing a list of Buyers that you would like to meet;

    Between March 15 (TIAC Members Only)/March 29 (Non-members) and April 19

    • Non-members: indicate the top 100 Buyers that you are interested in meeting. TIAC Members can select up to 150 Buyers;
    • Rank the Buyers in order of preference;
    • Review the list of Buyers that have requested appointments with you. If you are interested in meeting with them, include that buyer in your list of requests;
    • Block any timeslots that you are not available to take appointments. Note that Buyers will be taking appointments around the clock. Consider the different timezones in Europe and Asia when blocking your appointment times ;
    • Reach out to your Buyer contacts and suggest that they request appointments with you. Make sure to take their timezones into consideration;
    • Try to obtain as many mutual matches as possible. Previous Rendez-vous Canada history has shown that 95% of all mutual matches are successfully booked;
    • Review the list of registered Media and Destination Canada representatives. Remember that you can include these delegates in your list of preferred appointments as well;
    • Login regularly to review your list of requests. New buyers register every day;

    On April 19

    • Review list of requests one last time;
    • Ensure that you have submitted the maximum number of requests allowed (Non-members – 100 requests, TIAC Members – 150 requests);

    On and after April 26

    • Add manual appointment requests to fill any open timeslots;
    • Block or unblock timeslots, if applicable;
    • Respond to Buyer requests as soon as you receive them. Requests can be sent to multiple sellers and bookings are first come first serve.

    Read the RVC Blogs for tips in preparation for your appointments.

    Appointment FAQs

    Q: I noticed that Sellers have the opportunity to book appointments at any time, 24 hours a day.  Do I have to take appointments in the middle of the night?

    Appointments will begin at 12:00 UTC/8:00 Eastern on Tuesday, May 18 and continue 24 hours a day until 23:59 UTC/19:59 Eastern on Thursday, May 20.

    Buyer appointments times are selected based on the preferential time slots for their region.

    Sellers will have the opportunity to book appointments during any of the 180 timeslots. You can customize your schedule to your preferred working hours or you can take appointments in the middle of the night in order to speak to a specific market.

    We recommend that you plan your schedule based on the buyer markets that you hope to meet:

    • Buyers in Europe will have appointment slots available during timeslots 1-21; 58-90; and 130-162
    • Buyers in Americas will have appointment slots available during timeslots 4-36; 76-108; and 148-180
    • Buyers in Asia Pacific region will have appointment slots available during timeslots 28-63; 100-135; and 172-180

    Please refer to buyer appointment schedules here for details regarding buyer appointment times.

    Q: Can I assign someone else to take my appointments during times when I am unavailable?

    Yes, Buyer and Seller organizations can assign more than one delegate to an appointment schedule and divide or share the appointments as they wish. Each additional delegate must register separately. The cost for additional virtual delegates is $95 + HST.

     

    Q: I only want to meet with buyers from specific countries, can I block requests from buyers that are outside of these regions?

    Yes, you must configure your country opt-outs through your MyRVC portal prior to March 15, 2021. After that date, you may still edit your opt-out preferences but changes will not be retroactive to requests that were already submitted.

     

    Q: I was approved for a Virtual Booth Only, can I make appointments with Buyers?

    Virtual Booth Only Sellers do not have the opportunity to pre-schedule appointments with Buyers and do not have access to RVC+ Appointment Matching. Virtual Booth Only Sellers can meet with Buyers in their virtual booth on an ad-hoc basis.

    Virtual Booth Only Sellers who would like to pre-schedule appointments with Buyers can register for Waitlist Appointments. Waitlist requests will be reviewed by your Provincial/Territorial representative and you will be contacted in March if your application is approved.