Appointments

Key Dates

Follow these tips from RVC veterans to make the most of your time:

Before March 1

Log into your MyRVC account and assign appointment schedule(s) to your delegates. Delegates can share appointment schedules and attend meetings together however each schedule must be assigned to a specific delegate;
Configure country opt-outs to specify which Buyer countries you would like to meet with and would not like to meet with;
Review the online directory and start preparing a list of Buyers that you would like to meet;

Between March 4 and April 5

Indicate the top 40 Buyers (half booth) or top 82 Buyers (full booth) that you are interested in meeting;
Rank the Buyers in order of preference;
Review the list of Buyers that have requested appointments with you. If you are interested in meeting with them, include that buyer in your list of requests;
Block any timeslots that you are not available to take appointments;
Reach out to your Buyer contacts and suggest that they request appointments with you;
Try to obtain as many mutual matches as possible. Previous RVC history has shown that 95% of all mutual matches are successfully booked;
Review the list of registered Media and Destination Canada representatives. Remember that you can include these delegates in your list of preferred appointments as well;
Login regularly to review your list of requests. New buyers register every day;

On April 5

Review list of requests one last time;
Ensure that you have submitted the maximum number of requests allowed (Half booth – 40 requests, Full booth – 82 requests);

On and after April 15

Add manual appointment requests to fill any open timeslots;
Block or unblock timeslots, if applicable;
Respond to Buyer requests as soon as you receive them. Requests can be sent to multiple sellers and bookings are first come first serve.

Read the RVC Blogs and the How to Maximize RVC tips in preparation for your appointments.

Sellers in a half booth will automatically have half of their schedule blocked allowing for a maximum of 34 appointments;
Sellers in a half booth have the option of purchasing a concurrent upgrade to unblock the remaining 34 timeslots. Upgrades must be purchased by March 1, 2019;
Sellers in full booths can purchase one additional schedule per booth. You must register at least one (1) delegate per schedule;
TIAC Members can submit appointment requests beginning March 4, 2019;
Non-member Sellers can submit appointment requests online between March 18 and April 5;
Half booths can submit 40 requests, full booths can submit 82 requests. It is strongly recommended that you submit the maximum number of requests to obtain a full appointment schedule.

Included with a Non-Concurrent schedule	Included with a Concurrent Schedule
Ability to submit up to 40 appointment requests during round 1 (Before April 5)	Ability to submit up to 40 appointment requests during round 1 (Before April 5)
34 open timeslots (odd or even timeslots)	68 open timeslots
Opportunity to obtain up to 34 scheduled appointments in round 1 appointment matching	Opportunity to obtain up to 34 scheduled appointments in round 1 appointment matching
Opportunity to manually add or change appointments in round 2 to fill up to 34 timeslots	Opportunity to manually add or change appointments in round 2 to fill up to 68 timeslots