Sellers

Key Dates

  • Booth Registration/Cancellation Deadline

    January 18 2019
  • Additional or Concurrent Schedule Cancellation Deadline

    March 1 2019
  • Secondary Delegate Cancellation Deadline

    April 5 2019

    Seller Registration Policies

    Cancellations

    In the unfortunate event you need to cancel once you’ve registered for Rendez-vous, we ask you to submit cancellation and refund requests in writing to the RVC project office. Booth cancellation requests received by January 18, 2019 are entitled to a full refund minus the following processing fees:*

    • Half Booth – $750
    • Full Booth – $1,500
    • Double Booth – $3,000
    • Triple Booth – $4,500
    • Quad Booth – $6,000

    Regrettably, refunds will not be granted for requests received afterJanuary 18, 2019.

    Additional schedule and concurrent schedule upgrade cancellation requests received by March 1, 2019 are entitled to a full refund minus a $100 processing fee. Regrettably, refunds will not be granted for requests received after March 1, 2019.*

    Delegate cancellation requests received by April 5, 2019 are entitled to a full refund minus a $100 processing fee. Regrettably, refunds will not be granted for requests received after April 5, 2019.*

    *Credit cards will be processed within three (3) business days of receipt of request for refund. Cheque refunds may not be processed until after RVC 2019.

     

    Delegate Substitutions

    Substitution of a registered Delegate is accepted any time with the written authorization of the Seller who is no longer able to attend, or written authorization from the Primary Company contact. Delegate substitutions are subject to a $100 processing fee. Please submit substitution requests to the RVC project office [email protected].**

    **Where applicable, appointment schedules will automatically transfer from the original Delegate to the substitute Seller. 

     

    Your Name Badge is Your All-Access Pass

    Badges, bearing individual and registered organizations’ names and country of operation are required to gain entry to all official RVC functions. Badges are non-transferable, must be visible always and may not be defaced or altered with business cards, pins, or stickers.

    Lost or misplaced badges are subject to a $100 reprint fee.

     

    Guest/Accompanying Persons Policy

    Your individual registration gives you all access to Rendez-vous Canada’s full schedule of events. Unfortunately, guests, colleagues, spouses, family members, VIPs or accompanying persons are not permitted access to any Rendez-vous Canada facilities, events, functions or activities unless they too are registered participants or have been specifically authorized by the host of a function and have approval by Rendez-vous Canada organizing team. Rendez-vous Canada does not sell individual tickets to functions, events, activities, etc.

     

    Right to Review Participation

    Destination Canada and the Tourism Industry Association of Canada (TIAC) reserves the right to review both an individual organization’s participation at Rendez-vous Canada and the Selection Criteria on an annual basis to ensure it is consistent with current conditions and trends. Appeals, in writing, to decisions can be made to Destination Canada who will appoint three Committee members to review the decision.

    The number of requested appointments and total appointments from the previous year’s Rendez-vous Canada are determining factors for continued participation in Rendez-vous Canada. TIAC, Destination Canada and provincial and territorial coordinators reserve the right to establish performance thresholds as a method of managing access to participation in Rendez-vous Canada.

    As part of the registration process, all participants must agree to adhere to the Policies and Procedures and abide by the Code of Conduct of Rendez-vous Canada.